It is the policy of our medical practice that all physician and staff preserve the integrity and the confidentiality of protected health information (PHI) pertaining to our patients. The purpose of this policy is to ensure that our practice and it’s employees have the necessary medical and PHI to provide the highest quality medical care possible while protecting the confidentiality of the PHI of our patients to the highest degree possible. Patients should not be afraid to provide information to our practice and its physicians and staff for the purpose of treatment, payment and healthcare operations (TPO).
Our practice and its physicians and staff will:
Adhere to the standards set forth in this Notice of Privacy Practices.
Collect, use and disclose PHI only in conformance with state and federal laws and current patient covenants and/or authorizations, as appropriate. Our practice and its physicians and staff will not use or disclose PHI for uses outside of the practice’s TPO, such as marketing, employment, life insurance applications, etc. without an authorization from the patient.
Use and disclose PHI to remind patients of their appointments unless they instruct us not to.
Recognize that PHI collected about patients must be accurate, timely, complete, and available as needed.
Implement reasonable measures to protect the integrity of all PHI maintained about patients.
Recognize that patients have a right to privacy. Our practice and its physicians and staff will respect the patients individual dignity at all times.
Act as responsible stewards and treat all PHI as sensitive and confidential by treating all OHI data as confidential in accordance with professional ethics, accreditation standards and legal requirements. Our practice will not disclose PHI data unless the patient (or his or her authorized representative) has properly authorized the release or law otherwise authorizes the release.
Recognize that, although our practice “owns” the medical record, the patient has a right to inspect and obtain a copy of his/her PHI. In addition, patients have the right to request an amendment to his/her medical record if he/she believes that information is inaccurate of incomplete.
Permit patient access to their medical records upon written request. If we deny their request, we will inform the patient and they may request a review of our denial. In such cases, we will have an on-site healthcare professional review the patient’s appeal.
All physicians and staff of our practice will maintain a list of discloses of PHI for purposes other than treatment, payment or healthcare operations and those made pursuant to an authorization as required by HIPPA rules. We will provide this list to patients upon written request.
All physicians and staff of our practice will adhere to any restrictions concerning the use and disclosure of PHI that patients have requested and have been approves by our practice.
All physicians and staff of our practice must adhere to this policy. Our practice will not tolerate violations of this policy. A violation of this policy is grounds for disciplinary action, up to and including termination of employment and criminal or professional sanctions.